Vendor setup

Vendor document type validation profiles - Vendor advanced shipping notice (ASN)

Users can access the form by navigating to EDI > Setup > Document types.

Validation profiles are groups of business validation rules that can be applied to a trading partner. They provide the ability to set variable tolerances on various different aspects of the documents business process. Once a validation profile is created it can be configured by adding validation rules to it and defining the error tolerance of the rule.
Once setup for each document type, the validation profile can be assigned to each incoming document on the Trading partner setup in EDI > Setup > Trading partners.

Note: The validation profiles FastTab is only displayed from Document types that have valid validation options

• To create a new record, select the New button in the validation profiles FastTab.
• Specify the Name and Description of the profile.
• Select the Name hyperlink or the Setup button to update profile details.
• Select Add to add the validation rule.
• Select the Validation rule.
• Select the Error tolerance to specify the validation level. If a validation rule fails, this will be used to determine how it reacts. The logs can be viewed on the staging record’s Show log or Version log. Options:
  • Info - An Infolog is displayed with information only. If the validation rule fails a message will be written to the staging records log but the record will continue to process.
  • Warning - An Infolog is displayed with a warning. If the validation rule fails a message will be written to the staging records log but the record will continue to process.
  • Error - An Infolog is displayed with an error. If the validation rule fails, the staging records will be set to error state and the target document note created/updated.

The Validation applies to Item Arrival journal and Load.

Validation instance	Validation rule	Description	Info/Warning tolerance updates
Item arrival journal line	Batch id update	Where the batch id received is different to batch id in the purchase order, select the validation type	If batch doesn’t exist, it will be created. Item arrival/Load uses EDI batch
Item arrival journal line	Serial number update	Where the serial number received is different to serial number in the purchase order, select the validation type	Item arrival/Load uses EDI serial
Item arrival journal line	Warehouse update	Where the warehouse received is different to warehouse in the purchase order, select the validation type	Item arrival/Load uses EDI warehouse

Where used

The Validation profile can be assigned on the Incoming documents FastTab to document type Vendor advanced shipping notice for the Vendor Trading partner at EDI > Setup > Trading partners.

Data entity

• EDI Validation profile
• EDI Validation profile line