Self billing invoicing / RCTI

The fields as described in the following subsections are available to control the additional functionality for Self billing invoicing / Recipient-Created Tax Invoice (RCTI).
This provides the ability to automatically create a Purchase invoice for Product receipt(s).

Prerequisites

Setup requirements are discussed in detail at Self billing invoicing setup.
Processing are discussed in the following subsections.

Product receipt

When the self billing purchase order is product receipted it becomes available to self billing invoicing

Invoice

Create invoice

The Self billing invoice group’s Create invoice with product receipt determines when the invoice is created:

• Yes - The invoice is automatically created when the product receipt is posted
• No - The invoice is automatically created when the periodic task runs: Accounts payable > Periodic tasks > Create self billing invoices

Invoice fields populated from setup:

• Number - Self billing invoice group’s Invoice number mask + Number sequence group (where Add number sequence group is set to Yes).
• Invoice description - Self billing invoice group’s Invoice description.
• Invoice date - Accounts payable parameter’s Invoice date:
  • Product receipt date - The latest product receipt date is used for Invoice date.
  • Today’s date - Today’s date is used for Invoice date.
• Posting date - Accounts payable parameter’s Posting date:
  • Invoice date - The Invoice date date is used for Posting date.
  • Today’s date - Today’s date is used for Posting date.

Invoices can be consolidated where Create invoice with product receipt is set to No, the Consolidate invoices options are

• Product receipt - Split one invoice per one uninvoiced product receipt
• Purchase order - Consolidate all uninvoiced product receipts per purchase order into one invoice
• Invoice account - Consolidate all uninvoiced product receipts per invoice account into one invoice
• Receipt date - Consolidate all uninvoiced product receipts per receipt date into one invoice

The consolidation options supports one invoice with multiple product receipts for the same purchase order line.

The Default from is set to Product receipt quantity, and automatically matched to product receipt.

New invoice header field Self billing invoice is set to Yes for these automatically created purchase invoices.

Post invoice

The Self billing invoice group’s Post invoice requirements determines how the created invoice is posted:

• Do not post - Created invoice is not posted and remains as pending vendor invoice
• Post - Created invoice is automatically posted. If post failed, it will remain as pending vendor invoice
• Post and print - Created invoice is automatically posted. If post failed, it will remain as pending vendor invoice. The posted invoice is also automatically printed/sent as per Print management destination. The following print management destination options are supported:
  • Smart Send (where licensed)
  • Email
  • Electronic reporting export connections