Functional acknowledgement outbound

When a Trading partner requires a Functional Acknowledgement for sent EDI files, the following is required:

Create document Template for Functional acknowledgement outbound.
If required, create Setting profile for the Functional acknowledgement outbound. See below.
Add the Functional acknowledgement outbound document type to Trading Partner’s Outgoing documents and Enable.
On each applicable incoming documents for the Trading partner, set Acknowledgement to Yes.

Setting profiles

Users can access the form by navigating to EDI > Setup > Document types and filtering/selecting the Functional acknowledgement outbound document.
See Setting profiles for more details on how to create a Setting profile.

Field	Description	Options/example
Document type mapping	Assign applicable document type mapping to setting	Mappings setup at EDI > Setup > Document type mapping

View Staging table records

Incoming staging records

Users can access the form by navigating to EDI > Documents. All Inbound EDI staging forms has a field Sent indicating if a Functional acknowledgement outbound has been sent to the trading partner for each incoming document.

Functional acknowledgement outbound staging records

Users can access the form by navigating to EDI > Documents > Functional acknowledgement outbound.
Use this form to review staging records and optionally manually process the staging record.

List page

Field	Description
EDI number	EDI Staging table record id.
Company	Company account for the staging record.
Template Id	Document type template that will be used to create the outbound file to the staging record.
Staging to target status	The current status of the staging record. Options include: • Not Started: The Functional Acknowledgement has been created but no file has yet been generated. • Error: The Functional Acknowledgement has been processed but no file has been created. There are errors with the record that need to be reviewed. • Completed: The Functional Acknowledgement file has been created and added to the outbound file queue.
Trading partner account	Trading partner account for the staging record.
Trading partner GLN	The trading partners’ global location number is shown here.
Company GLN	The company’s global location number is shown here.
Group control number	Trading partner’s original document that is being acknowledged’s group control number.
Document type	Trading partner’s original document type being acknowledged. Document type mapping
Created date and time	The date and time the staging record was created.

Buttons

Button	Description
Create selected files	Create the file for export for the selected records. Button is only enabled for records with Staging to target status set to Not Started.
Create files	Create the files for export. Creates outbound files for all records with Staging to target status set to Not Started.
Outbound files	View the outbound file record created for the staging record.
Trading partner	View the staging record’s Trading partner details.
Show log	If there are Errors within the staging record, it is possible to review them at any time using this button. Shows only current version.
Reset status	Reset the staging’s Staging to target status to enable resending of the staging record. Enabled where the record’s Staging to target status is not set to Not Started.
Edit reset status recurrence	Option to edit the reset status recurrence for the record. Enabled where the Staging to target status is set to Error.
Reset template	Reset the template that will be used to create the outbound file for the selected record. Enabled where the record’s Staging to target status is not set to Completed.

Header fields

Field	Description
EDI number	EDI Staging table record id.
Company	Company account for the staging record.
Template Id	Document type template that will be used to create the outbound file to the staging record.
Staging to target status	The current status of the staging record. Options include: • Not Started: The Functional Acknowledgement has been created but no file has yet been generated. • Error: The Functional Acknowledgement has been processed but no file has been created. There are errors with the record that need to be reviewed. • Completed: The Functional Acknowledgement file has been created and added to the outbound file queue.

Line fields

The Functional Acknowledgement only has header fields. Header details are repeated.