Update an existing item

Item creation extends on the standard AX functionality for updating items. It provides a streamlined way to update already populated fields on an item, or enter values against other fields not entered at the time of item creation. Updates are then submitted to the Item creation workflow for approval prior to the update being actioned.

All updates can be initiated from the All creation items form by selecting an active template with a template type of update. All creation items can be accessed by navigating to Item creation > Item creation > All creation items.

1. Click New.
2. Select Template name with a template type of update.
3. Select the Item number the update will be applied to.
   • If the item number is a field being updated by the template the new number should be entered as the Product number. This is only available where the item has not been transacted.
4. Click OK to open the Designer form.
5. Complete the fields as per your templates requirements.
6. Click Validate to confirm fields and display the workflow menu.
7. Under workflow, click Submit to commence the Item creation workflow.
8. If this is the last Step it will either update the released product or request an Approval. This will be determined by the workflow configuration.

If there are more Steps to complete then the next user(s) will need to complete their Steps. Normally your workflow will be configured to email them or send them an alert to advise that there is a workflow action for them to attend to. To complete their step, they must:

1. Navigate to Item creation > Item creation > Open creation items.
2. Select the relevant record.
3. Click on the Designer icon in the action pane.
4. Complete the fields as per your templates requirements.
5. Click Validate to display workflow menu.
6. Click Submit to continue the Item creation workflow.

Note: It is possible to Close at any time; your entries will be saved.