Managing Item Status

Updating using a creation template

A status value can be assigned to an item creation template. Use of this template to create, release or update an item will apply the template status to the released product where the Change item status element has been included in the approval workflow.

Where no item status exists on a released product and the template does not have a value defined, the default value set in the parameters form will be used.

Updating a single item

The item status can be held at the item or item dimension level. The item status can be manually updated via the item status link menu in the action pane of the released products form. Item creation > Products > Released products > Item creation > Item status link.

By default, the form will display the current record on opening. Historical records can be viewed by selecting As at date from the action pane or toggling “Display all records” to Yes

Selecting Display Dimensions from the menu bar Enables the Dimensions display pane. This allows you to toggle onto the page the required product dimensions for your corresponding item and save the set-up for future use. You can choose to display all product dimensions or just the ones relevant to your organisation.
Product Dimensions
-Configuration
-Size
-colour
-Style

To create a new item status;

1. Select New from the action pane.
2. Select the new Status value and any required product dimensions.
3. Enter the effective date of the new status.
4. Enter an Expiration date if required. If an expiration date is not required you can select never from the drop-down calendar.
5. Once all required fields have been populated Save your changes
   • Where a previous record that matches the same dimensions exists the expiration date is set to the day prior.

Note: The Item Status displayed at the top of the released products form is the item status at the item level, not the item dimension level.

Updating a group of items

A periodic job is available that can update the item status with a specified effective date, this can be run for a range of items. Category hierarchy can be used to help select these products to be included. This allows for item status to be planned and updated prior to the effective date. The periodic job can be accessed from Item creation > Periodic tasks > Update item status.

Update item status

1. Select the From Status, only the selected items matching this status will be updated.
2. Select the To Status.
3. Enter an Effective date if required.
   • To make it effective immediately, leave it blank.
4. Select a Category hierarchy if required to filter down to a group of products.
5. Select the items to be updated.
6. Select OK.

Note: Optionally select the Run in the background tab to run in batch processing. Please see Microsoft User Guides for further information

Updating based on stock-on-hand rules

Automatic status change rules can be set up to update the item status based on certain events. For example, a status that indicates a low level of inventory can be updated to a discontinued status once the stock on hand becomes zero. The periodic job can be accessed from Item creation > Periodic tasks > Item status > Automatic status update.

Automatic status update

1. Using the filter, select the status being updated from and the event being used
   • To run for all events, leave blank
2. Select OK.

Note: Optionally select the Run in the background tab to run in batch processing. Please see Microsoft User Guides for further information

Item Status Visibility

Released products

When viewing the Released Product details, the inventory status symbol will be displayed directly below the Item number and description.

Inventory transactions

When creating a sales/purchase order, the inventory status symbol will be displayed on the sales/purchase line. This will enable the user to identify the current status at a glance.